Employee Events

The data that Workable pushes when an SPI Client is registered to all employee events can be summarised below:

In the above diagram:

Employee Creation: HRIS Admin creates an employee. Workable SPI triggers an employee_created event, notifying the SPI Client with minimal employee information.
Employee Record Update: HRIS Admin updates the employee record. Workable SPI sends an employee_updated event to the SPI Client, including details of the updated fields.
Employee Onboarding Completion: The Employee completes the onboarding workflow. Workable SPI notifies the SPI Client of the onboarding_completed event, including onboarding content.
Employee Record Publication: HRIS Admin publishes the employee record. Workable SPI sends an employee_published event to the SPI Client, including only the Employee ID.
Fetching Detailed Employee Data: Following the employee publication, the SPI Client makes a GET request to Workable SPI to retrieve the complete employee information.

Example Payload - Employee Created

{
  "data": {
    "id": "4d3",
    "status": "status_draft",
    "lastname": "Kydde",
    "firstname": "Obediah",
    "job_title": "Software Engineer",
    "department": "4d3",
    "start_date": "2022-09-13T16:56:33.000Z",
    "phone_group": [
      {
        "value": {
          "phone": "+256 873 655 5527",
          "phone_type": "phone_type_mobile"
        },
        "row_id": "4dc",
        "history_of": null,
        "is_primary": true
      }
    ],
    "legal_entity": "6dd32255-668e-4d7a-9542-086fd65c41b0",
    "personal_email": [
      {
        "value": "okydde0@answers.com",
        "row_id": "4d7",
        "history_of": null,
        "is_primary": true
      }
    ],
    "employee_number": "1"
  },
  "id": "4d3",
  "resource_type": "employee",
  "event_type": "employee_created",
  "fired_at": "2024-01-08T14:01:06.217Z"
}

Example Payload - Employee Updated

For the long list of all employee attributes please refer to the /employees/:idsection.

{
  "data": {
    "id": "4d3",
    "personal_email": [
      {
        "value": "johndoe@workable.com",
        "row_id": "403ae",
        "history_of": null,
        "is_primary": true
      }
    ],
    "address": {
      "id": "ChIJ8zG0j26ioRQRQ5IgQ3mRBjY",
      "city": "Nea Ionia",
      "bounds": {
        "northeast": "38.0450734802915,23.7490643302915",
        "southwest": "38.0423755197085,23.7463663697085"
      },
      "coords": "38.0437125, 23.7477801",
      "status": "PARTIAL_SUCCESS",
      "country": "Greece",
      "zip_code": "142 31",
      "subregion": "Attica",
      "state_code": "Attica",
      "street_name": "",
      "country_code": "GR",
      "street_number": "",
      "location_string": "Mersinis 12, Nea Ionia, Greece, 142 31"
    },
    "employment_group": [
      {
        "value": {
          "employment_status": "employement_type_full_time",
          "employment_expiry_date": "2024-01-02T00:00:00.000Z",
          "employment_effective_date": "2023-02-09T00:00:00.000Z"
        },
        "row_id": "4af8",
        "history_of": null,
        "is_primary": true
      }
    ],
    "salary_group": [
      {
        "row_id": "4ef0c",
        "history_of": null,
        "is_primary": true,
        "value": {
          "salary_effective_date": "2024-01-01T00:00:00.000Z",
          "salary_pay_type": "salary_pay_type_salary",
          "salary_pay_rate": {
            "amount": 80000,
            "currency": "EUR",
            "frequency": "year"
          },
          "salary_pay_schedule": "salary_pay_schedule_monthly",
          "salary_overtime_status": "salary_overtime_status_exempt",
          "salary_justification": "salary_justification_new_hire"
        }
      }
    ]
  },
  "id": "4d3",
  "resource_type": "employee",
  "event_type": "employee_updated",
  "fired_at": "2024-01-08T14:01:06.217Z"
}

Onboarding Completed - Example Payload

{ 
  "data": {
    "employeeFormStep": {
      "id": "4d3",
      "firstname": "Obediah",
      "lastname": "Kydde",
      "preferred_name": "Oby",
      "employee_number": "1",
      "status": "status_active",
      "address": {
        "id": "ChIJ8zG0j26ioRQRQ5IgQ3mRBjY",
        "city": "Nea Ionia",
        "bounds": {
          "northeast": "38.0450734802915,23.7490643302915",
          "southwest": "38.0423755197085,23.7463663697085"
        },
        "coords": "38.0437125, 23.7477801",
        "status": "PARTIAL_SUCCESS",
        "country": "Greece",
        "zip_code": "142 31",
        "subregion": "Attica",
        "state_code": "Attica",
        "street_name": "",
        "country_code": "GR",
        "street_number": "",
        "location_string": "Mersinis 12, Nea Ionia, Greece, 142 31"
      },
      "phone_group": [
        {
          "row_id": "4dc",
          "history_of": null,
          "is_primary": true,
          "value": {
            "phone_type": "phone_type_mobile",
            "phone": "+256 873 655 5527"
          }
        }
      ],
      "work_email": "okydde0@banana.com",
      "personal_email": [
        {
          "row_id": "4d7",
          "history_of": null,
          "is_primary": true,
          "value": "okydde0@apple.com"
        }
      ],
      "social_group": [],
      "allergies": [],
      "dietary_restrictions": [],
      "garment_size_group": [],
      "job_title": "Software Engineer",
      "start_date": "2022-09-13T16:56:33.000Z",
      "legal_entity": "6dd32255-668e-4d7a-9542-086fd65c41b0",
      "department": "4d3",
      "marital_status_group": {
        "marital_status": "marital_status_married"
      },
      "phone_type": "phone_type_mobile",
      "phone": "+256 873 655 5527",
      "avatar": "officedroid/uploads/1/avatar.jpg"
    },
    "signatureDocuments": {
      "employeeDocuments": [
        {
          "id": "4d5",
          "filepath": "https://subdomain.workable.com/spi/v3/documents/4d5"
        }
      ]
    }
  },
  "id": "4d3",
  "resource_type": "employee",
  "event_type": "onboarding_completed",
  "fired_at": "2024-01-08T14:01:06.217Z"
}

Employee Published - Example Payload

{
  "data": {
    "workEmail": "okydde0@banana.com"
  },
  "id": "4d3",
  "resource_type": "employee",
  "event_type": "employee_published",
  "fired_at": "2024-01-08T14:01:06.217Z"
}

Timeoff Updated (Approved) - Example Payload

{
  "data": {
    "id": "3647",
    "state": "approved",
    "to_date": "2024-05-17T00:00:00.000",
    "from_date": "2024-05-15T00:00:00.000",
    "half_days": [],
    "updated_at": "2024-05-15T12:58:55.491Z",
    "updated_by": "Nikos Dimos",
    "category_name": "Paid time off",
    "formatted_period": "15 May 2024 - 17 May 2024",
    "requesting_total": 3,
    "timeoff_tracking_unit": "full_days"
  },
  "id": "4dd",
  "resource_type": "employee",
  "event_type": "timeoff_request_approved",
  "fired_at": "2024-05-15T12:58:59.365Z"
}

Timeoff Updated (Reverted) - Example Payload

{
  "data": {
    "id": "3648",
    "state": "canceled",
    "to_date": "2024-06-13T00:00:00.000",
    "from_date": "2024-06-12T00:00:00.000",
    "half_days": [],
    "updated_at": "2024-05-15T13:03:47.059Z",
    "updated_by": "Nikos Dimos",
    "category_name": "Sick leave",
    "formatted_period": "12 June 2024 - 13 June 2024",
    "requesting_total": 2,
    "timeoff_tracking_unit": "half_days"
  },
  "id": "4dd",
  "resource_type": "employee",
  "event_type": "timeoff_request_reverted",
  "fired_at": "2024-05-15T13:03:49.764Z"
}